Overview

 At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals.

The Facilities Management Division is seeking a highly qualified Administrative Supervisor. The Administrative Supervisor position provides administrative oversight of the divisions term contracts ($20+ million), procurement ($17+million), and credit card purchases ($2.5+ million). This position is also responsible for overseeing the work of one Senior Contract Administrator and two Contract Administrators. In return, we offer stability with excellent benefits, including membership in the State of Florida Retirement System.

The Facilities Management Division prides itself on providing outstanding customer service through teamwork, innovation and the development of positive relationships with our customers and teammates. Our mission is to provide safe, sustainable, and well- maintained facilities and services through high standards of integrity, professionalism, and ethics.

We are committed to providing a work culture that emphasizes mutual respect, trust, career development, and a collaborative work environment that recognizes individual achievements.

Job Description

General Functions

This is a responsible supervisory and/or administrator position involving supervising section staff on contracts and procurements or coordinating an administrative function depending on the assigned area. Advises and trains staff as well as assigning and reviewing work for accuracy and completeness.

Work is performed with considerable independence under the general supervision of the Division Manager or Assistant Manager as assigned.

Representative Duties/Assignments

 Duties may vary based on area of assignment. The following are representative duties, it is not the intent to capture all duties performed by this classification. Performs other related duties as assigned.

Supervises the contract and procurement work of Administration staff and ensures its accuracy and completeness. Reviews and approves scope of services for the term contracts to include Invitation to Bid (IFB's), Requests for Proposals (RFP's), and Requests for Qualifications (RFQ's).

Reviews and approves technical evaluations for award of term contracts.

Provides support and guidance to Facilities Management staff to address vendor/contractor performance issues and to resolve procurement related issues including contract provisions interpretation and clarification.

Reviews and approves sole source, emergency procurements, purchase orders, change orders, to ensure requests meet procurement guidelines.

Reviews monthly credit card purchases to ensure purchases made meet procurement guidelines. Assists with annual budget process including preparing estimates of term contract expenditures.

Minimum Qualifications

Graduation from an accredited institution with a Bachelor's degree in Business, Accounting or closely related field and five (5) years of experience in contract administration, negotiation and/or purchasing. An equivalent combination of relevant education and experience may be substituted on a year for year basis.

Preferences

Experience in development of Invitation for Bids (IFB) and Request for Proposals (RFP)..

Three (3) years of supervisory experience.

Excellent verbal and written communication skills.

Strong knowledge of Computerized Maintenance Management System (CMMS).

Excellent customer service skills and ability to work in a team environment.

Ability to work flexible hours and after-hours due to operational requirements.

Certified Compliance Administrator (CCA) with the American Contract Compliance Association or a Certified Professional Public Buyer (CPPB).