Procurement Agent

JOB SUMMARY:
Performs technical and specialized work for the Village of Wellington (Village) in the procurement of goods and services in conformance with Village policy and state and federal laws and regulations. Work involves making recommendations relative to purchasing strategies to be used in order to achieve the best value for the Village and assisting departments and the accounts payables staff in the payment of invoices and management of vendor contracts and related documentation.
Work is performed under minimal supervision with considerable latitude in the use of initiative and independent judgment. Position relies on experience to determine the best approach by using and interpreting policies and procedures.

ESSENTIAL FUNCTIONS:
The essential functions listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
·        Provides guidance regarding updates to state contract provisions/requirements.
·        Investigates sources of supply for prices and conducts comparative cost surveys; reviews new and existing vendors records to ensure compliance.
·        Analyzes the Village’s purchasing history to identify goods and services that should be put out to bid or procured in a manner that achieves the best value for the Village.
·        Conducts and assists departments with the entire bidding process including the preparation of detailed specifications for items to be purchased and formal advertising of bid invitations; attends and/or presides over bid openings; analyzes bids and awards contracts according to state statutes and Village ordinances.
·        Establishes amount of bid deposits, performance bonds, and liability insurance for contracts.
·        Maintains all bid document records including bids, bid tabulations, advertisements and addenda; maintains index of all fully executed contracts; answers questions regarding bids, specifications, and bills through correspondence or telephone.
·        Assists departments in obtaining and reviewing insurance certificate requests for goods and services.
·        Assist with purchase, inventory and surplus of fixed assets.

Supervisory Responsibilities:
·        Provides or coordinates staff training; works with employees to correct deficiencies

MINIMUM QUALIFICATIONS:
High school diploma or GED required; an associate degree may be required; supplemented by four (4) years of directly-related purchasing experience including coordinating bid processes; or an equivalent combination of education, certification, training and/or experience.

Certifications and Licenses:
·          Must possess and maintain a valid State of Florida Driver License and the ability to drive a Village owned vehicle per established policies, procedures, and safety guidelines.
Regular attendance at work on-site is essential to maintain the necessary teamwork, personal interaction, and supervision that this position requires. Responds to emergency call-ins for hurricanes or other critical events.

PREFERRED QUALIFICATIONS:
·        Certified Professional Public Buyer (CPPB) and experience working for a moderate to large scale municipality.
KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of municipal purchasing procedures, pertinent state and federal laws and Village ordinances relative to bidding, types of equipment and materials purchased by a municipality and the sources of supply for these materials
• Knowledge of the types of equipment and materials purchased by a municipality and the sources of supply for these materials
• Skill in the use of Microsoft Office products (Word, Outlook, and Excel) and applicable department and organization specific software and ability to learn and become proficient in the use of other specialized software as may be required
• Skill in interpreting and implementing all applicable policies, procedures, rules and regulations
• Skill in basic math including but not limited to adding, subtracting, multiplication, division, geometric construction, practical algebra and metrics
• Ability to write specifications and other technical documents
• Ability to multi-task while working with tight deadlines and shifting priorities
• Ability to effectively communicate (verbally and in writing) with residents, coworkers, supervisors, administration, and vendors
• Ability to clearly communicate and understand information in English, both orally and in writing
• Ability to establish and maintain effective working relationships with those interacted with during work regardless of race, color, religious creed, national origin, ancestry, sex, sexual orientation, gender identity, age, genetic information, disability, political affiliation, military service, or diverse cultural and linguistic backgrounds

 
PHYSICAL REQUIREMENTS:
Depending on functional area of assignment, tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds). May involve extended periods of time at a keyboard or work station.
 
ENVIRONMENTAL REQUIREMENTS:
Tasks are regularly performed inside without potential for exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes and/or poor ventilation, wetness, humidity, rain, temperature and noise extremes, machinery and/or moving vehicles, vibrations, electric currents, animals/wildlife, toxic/poisonous agents, gases or chemicals, oils and other cutting fluids, violence and/or disease, or pathogenic substances.
 
SENSORY REQUIREMENTS:
Tasks require sound and visual perception and discrimination. Tasks require oral communications ability. Must have manual dexterity and be able to perform repetitive motions of the wrists, hands, or fingers. Must be able to perceive color and depth. Tasks involve prolonged eye use and/or fine visual ability; computer work, reading text, visual inspections, or measurement devices. Must be able to follow visual cues or signals.
 
The job description does not constitute an employment agreement between the Village of Wellington and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
 
The Village of Wellington is an Equal Opportunity Employer. In compliance with United States Equal Employment Opportunity guidelines and the Americans with Disabilities Act, this organization provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.