Procurement Specialist III

Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.

Job Description:

SUMMARY

This is advanced work purchasing supplies, materials and equipment for General Government Departments/Divisions and/or GRU which requires a higher skillset in the procurement profession involves more complex and higher costing tasks as well as the tasks assigned to the Procurement Specialists I and II.

Positions allocated to this class report to a designated supervisor and work is performed with moderate direction. Work in this class is distinguished from other classes by its emphasis on difficult and complex or high capital purchasing tasks.

NOTE:  There are three levels to the Procurement Specialist job family. The Procurement Specialist I can progress to the Procurement Specialist II within the first four years, and the Procurement Specialist II classification can progress to the within three years of appointment to Procurement Specialist III upon meeting certain milestones and other qualifications.

EXAMPLES OF WORK

This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position.  The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job.  Performance of lower level duties may be required.

ESSENTIAL JOB FUNCTIONS

Prepares, reviews, and issues a variety of documents that are necessary to solicit bids, quotes, proposals, and requests for qualifications which the procurement division handles on behalf of General Government Departments/Divisions and/or GRU.

Conducts bid openings, tabulates responses, and assists with issuance of Notice of Award or Recommendations of Final Ranking.

Attends Pre-bid meetings and may walk/guide bidders through relevant buildings, locations, and others sites as needed.

Prepares and issues purchase orders for a range of commodities and services required by the City.

Prepares contract folders, and assembles for filing all documents related to bid/proposal solicitations.

Audits all requisitions and Issues all purchase orders for a range of commodities and services required by the City.

Responsible for contract creation, contract amendments and contract management for goods and services for the City.

Maintain central repository for all contracts, amendments and backup documentation.

Works closely with assigned departments to help formulate and adopt the best procurement approach which will enable each department to achieve the goas or end product that are desired form the procurement process.

Employs a variety of procurement-related software tools to research and obtain information on products and services required by the City.

Track and provide information to the relevant Department related to small, service disabled veteran and minority businesses.  Provide training to the contractors as needed.

Audits purchase orders prepared by non-Procurement Division personnel for accuracy and compliance with the City’s adopted Procurement Policy and Procedures.

Attends work on a continuous and regular basis.

Administer p-card program and audit p-card purchases

EDUCATION AND EXPERIENCE

High school degree or possession of an acceptable equivalency diploma, and seven (7) years of procurement-related experience, preferably in a large scale, public-sector environment where contracts are awarded through a competitive bid process; or

An Associate degree from an accredited educational institution with major course work in accounting, business administration, economics, finance, procurement or related field; and five (5) years of procurement-related experience, preferably in a large scale, public-sector environment where contracts are awarded through a competitive bid process; or

A Bachelor degree from an accredited educational institution, with major coursework in accounting, business administration, economics, finance, procurement or related field; and three (3) years of procurement-related experience, preferably in a large scale, public-sector environment where contracts are awarded through a competitive bid process; or

A Master’s degree from an accredited educational institution, with major coursework in accounting, business administration, economics, finance, procurement or related field; and one (1) year of procurement-related experience, preferably in a large scale, public-sector environment where contracts are awarded through a competitive bid process.

CERTIFICATIONS OR LICENSES

Licenses

Must possess a valid Florida Driver License.

Certifications

Certification from the National Institute of Governmental Purchasing or other nationally recognized agency preferred.