Procurement Card Manager

The Procurement Card Manager will manage and oversee the University’s procurement card (p-card) program in compliance with FGCU guidelines while maximizing the business potential of procurement card use. This role oversees the daily operations of procurement card activities. Plans, directs, organizes and schedules the activities of the unit.

Job Description

Typical duties may include but are not limited to:

• Manages procurement card enrollment, authorizes and issues new and replacement procurement cards to users, and maintains accurate records and files.
• Oversees procurement card accounts to include account set-up and closing, account spending limits, and all other account maintenance. Serves as the primary contact for cardholders and suppliers regarding card activity.
• Monitors, audits, and approves purchases on issued cards, ensuring cardholders and other stakeholders follow University procurement card policies and procedures.
• Identifies, evaluates, supports, and solves complex issues related to procurement cards and/or the procurement card program. Resolves escalated problems.
• Prepares growth and spend reports, tracks violations, and ensures payment documentation compliance for a sustainable procurement card program.
• Prepares the procurement card program for State Audit and provides reporting and response during audits.
• Performs or oversees monthly card transaction reconciliations, including virtual cards, and collaborates with internal and external partners to complete reconciliations within the billing cycle.
• Serves as the University’s liaison to the procurement card financial institution.
• Assists in establishing operational goals and objectives that align with the strategic plan.
• Updates and maintains the p-card manual, ensuring it is a valuable resource for cardholders, delegates and approvers.
• Works cooperatively on inter and intra departmental teams to accomplish established team objectives and deadlines.
• Maintains Financial Disclosure in accordance with Chapter 112 F.S.

Other Duties:

• Performs other job-related duties as assigned.

Required Qualifications:

• This position requires either seven years of directly related full-time experience or, as an alternative, a Bachelor's degree from an accredited institution in Accounting, Business Management, Public Administration, or other closely related field and three years of full-time experience directly related to the job functions.
• Professional full-time experience with similar or related activities.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook).
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Professional full-time experience in a higher education setting in procurement.
• Experience managing others by providing information, guidance, and motivation.
• Experience managing transactions in Workday Finance or similar ERP Finance systems.
• Current certification from an organization such as Institute of Supply Management (ISM) or National Association of Educational Procurement (NAEP), or Institute of Commercial Payments (IoCP), or similar certification as approved by the University.

Knowledge, Skills & Abilities:

• Knowledge of university policies and procedures and applicable local, state, and federal regulations related to purchasing.
• Knowledge of or ability to learn Workday or similar enterprise financial management software application.
• Excellent interpersonal, verbal, and written communication skills.
• Excellent organizational skills and the ability to prioritize and complete simultaneous projects.
• Skill in completing assignments accurately and with attention to detail.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to take initiative to plan, organize, coordinate and perform work in various situations when numerous and complex demands are involved.
• Ability to use effective decision making and problem-solving techniques.
• Ability to interpret and apply laws, regulations, policies and procedures consistently.
• Ability to collect, analyze and interpret financial data and prepare financial reports, statements, and projections.
• Ability to effectively manage the work of others by providing information, guidance, and motivation.
• Ability to develop training presentations and programs.