Procurement Agent

Procurement Agent

Position Summary- This professional and administrative position's duties include coordinating and implementing the competitive procurement processes for soliciting construction, professional services, and the procuring of goods and services required by various departments of the Agency  Additional responsibilities include ensuring compliance with the Agency’s Procurement Policy, Small Business Participation Policy, Local Business Participation Policy, the Code of Ethics, as well as applicable federal and state laws throughout the procurement process.

Essential Duties

• Effectively manage, large, micro, small, special, and intermediate procurements
• Effectively procure complex construction, architectural, engineering design and professional services
• Confer with the department’s project and program managers to determine contractual requirements, track and monitor the bid process  in accordance to the Procurement Code and Florida Statutes
• Works with appropriate GMX staff, legal counsel, general engineering consultants (GEC), and other consultants, as needed, to develop documents required for the solicitation, evaluation, and selection of consultants, contractors, and vendors including, but not limited to, RSOQ, RFQ, RFP, ITB, ITB, IP, evaluation matrices, letters/notices to bidders/proposers, and all documentation related to the specific procurement
• Prepares Invitations for Bids, Requests for Proposals, Request for Qualifications, Request for Letters of Interest or other procurement documents for goods and services, professional/personal services, construction contracting services, public works improvements and transportation related procurement.
• Assist the Project Managers and/or user departments in developing specifications, locating sources of supply and places orders with successful bidders
• Coordinate the use of an evaluation committee for all ITB's, RFPs’ and RFQs’ and other solicitations issued,  review bid tabulation and forms prepared by consultants or project managers for solicitations; review bid submittals/documents for responsiveness and responsibility based on procurement codes
• Prepare bid tabulations and evaluation criteria sheet for evaluation selection committee members, conduct pre-bid/proposal conferences and evaluation selection committee meetings, negotiate, and make award recommendations
• Assist in documenting and/or monitoring contractors’ and consultants’ performance and make recommendations for contractor/consultants’ participation in future solicitation

Required Knowledge, Skills & Abilities

• Ability to exercise independent judgment and take the initiative for making decisions or recommendations as to the award of design and construction-related procurement within the context of established laws, policies, rules and regulations and is subject to periodic audit
• Extensive knowledge of procurement methods, practices and procedures
• Extensive knowledge of procurement and contract documentation requirements pertaining and construction procurements 
• Knowledge of applicable local, state and federal laws, rules and regulations governing public procurement and contract administration 
• Bid and contract analysis and preparation techniques 
• Knowledge of Tyler Technologies: Munis
• Microsoft Office Suite
• Excellent written and oral communication skills 
• Strong, proven analytical skills
• Able to analyze and resolve complex problems in a professional manner by exercising good judgment and collaborative techniques

 Required Education & Experience

• A Bachelor’s Degree in Business or Public Administration, or a related degree that includes course work in general business management, contract or business law
• Certified Professional Public Buyer Certification (CPPB) preferred
• Five (5) Years of experience in procurement/contract administration of which a minimum of three (3) capital improvement and construction procurements.

An equivalent combination of training and experience that provides the required skills, knowledge, and abilities for this position may be considered.