Budget Manager

Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.

Job Description:

SUMMARY

A Budget Manager is a professional level leadership position in the Office of Management and Budget. This classification may supervise Budget Analysts and Budget Analyst Seniors and is responsible for providing strategic direction and coordinating work in an Office of Management and Budget area of specialization. This class collaborates regularly with, and provides training to, financial and operational staff in City departments. A Budget Manager works with Office of Management and Budget staff to assist departments, to perform financial analysis, and to provide or present research, analysis, and recommendations to senior management. The position assists with the management of the Budget components of the financial system.

This is managerial and administrative work planning and directing the activities of the analysts in the Office of Management and Budget.

The single position allocated to this classification reports to a designated supervisor and works under general supervision.  Work in this class is distinguished from other classes by its managerial and professional budget responsibilities preparing, monitoring and adjusting the City’s budget.

ESSENTIAL JOB FUNCTIONS

Supports the operations of the Department, including budgeting, organization and training, and grants operations; coordinates the implementation of a city-wide performance management process focusing on aligning performance priorities and reporting results.

Plans, organizes, and directs activities and operations of the staff overseen in the Office of Management and Budget.  Recommends selection, promotion, discharge, and other appropriate personnel actions.  Performs timely, fair and non-discriminatory evaluation of performance of employees under direct supervision.

Coordinate with staff and their assigned departments the preparation and development of the City’s operating budget.

Coordinates and prepares the five-year forecast and assists in the presentation at a City Commission workshop.

Manages the preparation of the City’s Schedule of Fees in Appendix A.

Prepares the Financial and Operating Plan following the guidelines set forth by the Government Finance Officers’ Association. Also, assists in the preparation of the Budget in Brief and Capital Improvement Plan.

Coordinates, directs, and prepares quarterly budget amendments and quarterly projections in collaboration with Office of Management and Budget staff, Director and departments.

Directs the preparation of special budgetary reports at the direction of the City Manager.

Ensure that the city is in compliance with all state laws pursuant to the preparation of the City’s budget.

Provides guidance to management and their fiscal staff on budget policies, industry projections, historical trends and state projections for departments to assess their current and future needs.

Directs and participates in long- and short-range planning studies including forecasting for major facility needs and capital improvement programs.

Provides recommendations to the Director and City Manager with regards to the department budget requests.

Develop long-range financial forecasts and recommend formulation of citywide policies.

Reviews and approves personnel requisitions to ensure positions are appropriately funded before Human Resources begins job advertisement. Manages position control to ensure the accurate number of budgeted FTEs (full-time equivalent) positions is approved.

Supports the facilitation of performance improvement initiatives to help achieve the City's key intended outcomes and to improve efficiencies, including developing performance indicators, comparing the City's performance data with other jurisdictions, and facilitating internal performance improvement tasks forces.

Supports the Director and departments in setting the strategic direction of the organization to achieve outcomes in support of the city’s objectives and collaborates with City Manager and departments to develop and implement work plans in alignment with the City’s strategic plan.

Supports the City's strategic planning processes; supports coordination of annual Commission strategic planning retreats; supports updates to the City's strategic plan.

Reviews legislative analysis provides feedback to staff to assist in developing the legislative proposals and proposed impacts.

Produces budgetary instructions and documents and the development of improved methods and procedures for budget preparation, administration, control and accounting with the support of Office of Management and Budget staff.

Produces materials for public hearings, budget information sessions, and public forums; ensures all changes from the recommended budget are documented and that all items are in compliance with statutes with the support of Office of Management and Budget staff.

Prepares training materials for budget kickoff with the support of Office of Management and Budget staff.

Serves as the primary contact with Information Technology (IT) regarding the functionality of various electronic financial programs and software used by the Office of Management and Budget.  Tests programs provide information and documentation regarding software issues and work closely with IT to resolve.

Attends work on a continuous and regular basis.

EDUCATION AND EXPERIENCE

Bachelor’s degree from an accredited college or university with major course work in public administration or business administration, accounting, economics, finance, or related field, and five (5) years of progressively responsible experience in governmental budgeting or a related field, including one (1) year of leading or supervising professional analysts; or an equivalent combination of education and experience that provides the required knowledge, skills and abilities.

A master’s degree from an accredited college or university with major course work in public administration or business administration, accounting, economics, finance or related field may substitute for one (1) year of non-supervisory work experience.

Experience with Workday software is preferred, though not required.

CERTIFICATIONS OR LICENSES

Licenses

Valid driver license required. Valid Florida driver license required within 30 days of appointment.

Certifications

Certified Government Finance Officer from the Florida Government Finance Officers Association is desirable.