Posted: Apr 15, 2025

Purchasing Technician

City of Boca Raton - Boca Raton, Florida
Full-time
Salary: $25.26 - $31.58 Hourly
Application Deadline: Apr 22, 2025

Job Description

The City of Boca Raton is seeking a Purchasing Technician to perform as division wide support for a variety of administrative and purchasing needs. Under regular supervision of the Purchasing Manager, the Purchasing Technician will be a primary point of contact for incoming calls, visitors, and/or internal or external inquiries and will also be responsible for small dollar procurements and assisting the Buying staff with procurement related functions.

Essential Functions

 

  • Primary point of contact to greet visitors, answer, and screen telephone calls, as well as to receive and distribute mail received to the division
  • Serve as a liaison with City Staff and vendors in determining commodity needs, service needs, and schedules
  • Serve as backup to mail room operation, purchasing card program, property disposition and surplus auctions
  • Coordinate appointments and travel arrangements for direct supervisor
  • Coordinate and prepare procurement items for Council award
  • Assist in the maintenance of assigned term contracts
  • Update and maintain electronic bidding system and online supplier registrations support
  • Record and manage the execution of procurement documents
  • Update and/or maintain Purchasing webpage and electronic board
  • Maintain Purchasing Division records retention program
  • Provide research, tracking and correspondence related to public record requests
  • Conduct market surveys, analysis, and other research to report
  • Research contracts and intergovernmental contracts for possible use
  • Develop Requests for Quotes for supervisor’s review, administer with supervision
  • Develops and performs complex bid tabulations and other related documents   

Serve as Buying Staff support regarding:

  • The development and research of vendor lists, specifications, insurance certificates and related information for procurements
  • Bids, bid openings, bid bonds, various procurement meetings and solicitation awards
  • Obtaining information from vendors related to various solicitation methods and availability of requisitioned items

FINANCIAL RESPONSIBILITIES:

 

  • Prepare and/or process purchase orders; orders office supplies as needed for division
  • Process small dollar purchase requisitions
  • Reconcile the division’s PCard statements
  • Audit and check for compliance with State and City purchasing regulations

 

Knowledge, Skills and Abilities

 

Knowledge of:

  • Business methods, markets and purchasing practices
  • State and City purchasing regulations as well as laws relating to public purchasing
  • Standard office procedures, practices and equipment
  • Microsoft Office Suite (Microsoft Word, PowerPoint, Excel, and Outlook) Intermediate level of expertise.
  • Ability to follow oral and written instructions 
  • Ability to work under pressure of deadlines and with minimal direction/supervision

 

Skilled in:

  • Navigating, updating, and maintaining a variety of digital resources including but not limited to Purchasing webpage and electronic board and/or electronic bidding system
  • Excellent communication, presentation, and problem-solving skills
  • Excellent command of grammar and ability to write, edit and proofread for accuracy.

 

Ability to:

  • Establish and maintain effective working relationships with City officials, colleagues, associates, and the public
  • Demonstrate an analytical ability, mathematical aptitude, attention to detail, and high degree of organization.
  • Follow complex oral and written directions
  • Express ideas clearly and concisely both orally and in written form
  • Manage tasks and deadlines in an organized and professional manner.

 

Minimum and Preferred Qualifications

 

  • Associate degree from an accredited college or university with major coursework in business administration, Or an equivalent combination of education, training, and experience. 
  • Two (2) years of direct professional experience in the procurement of materials and services is preferred.
  • Possession of a valid State of Florida Class ‘E’ driver’s license.

Additional experience is accepted as a minimum requirement in lieu of the postsecondary degree on the following basis: additional four (4) years in lieu of the bachelor’s degree, and additional two (2) years in lieu of an associate degree.