Administrative Assistant II (Procurement)

Description
The purpose of the positions is to perform advanced clerical, administrative, reception, and staff assistant duties for the assigned department.

Examples of Duties

The following statements describe the principal functions of this job and its scope of responsibility but shall not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as  assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

• Performs duties of a staff assistant nature and participates directly in the work for the individual(s) supported. Secures details of specialized information, coordinating office work and providing information regarding the services and operation of the unit. Functions as receptionist 
  for the department(s), and occasionally assumes other clerical or administrative duties as needed.
• Keeps appointment calendars and schedules appointments. Receives and screens calls and refers  callers to other employees. Takes notes and minutes of conferences, meetings, and functions.
• Prepares correspondence, reports, letters, as assigned. Sets up and maintains specialized office files. Files letters, reports and related technical information in the prescribed manner. Assembles 
  information.
• Uses computer-based word processing, spreadsheet, and database software to prepare letters, forms, 
  reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork. Types  information or enters data into computer and tablets as required. Retrieves data and composes  reports.
• Performs research and retrieval of records, both digital and written. Assists in the preparation and maintenance of department records. Maintains office supplies.
• Other duties as assigned by immediate supervisor or department.
• Regular attendance. Assists in after hour emergency administrative support as required.