PROCUREMENT MANAGER

The Procurement Manager will serve as lead support for the Director of Procurement and Asset Management and aid in the efficient planning, management, and coordination of the City’s centralized procurement system.  This position performs technical and administrative work to support the Procurement Department and is responsible for complex procurements, internal collaboration, and training.  The Procurement Manager is responsible for supervising lower-level procurement staff, assigning tasks and projects, reviewing work, and assisting staff with the prioritization and completion of assignments.

This position is classified as an exempt, full-time position with a 40-hour workweek. 

This position receives general guidance from the Director of Procurement and Asset Management.

Essential Functions:

• Supervises the Senior Procurement Specialist and Procurement Specialist staff members, assigns tasks and projects, reviews work, and assists staff with prioritization and completion of assignments.
• Makes recommendations regarding hiring, discipline and promotion of subordinates, evaluates and rates performance, and trains employees.
• Coaches and mentors staff, providing opportunities for growth through work assignments and training.
• Provides guidance and training to lower-level Procurement staff on policies, procedures, and best practices.
• Serves as lead in special/complex projects.
• Provides advice to various departments related to solicitation methods, processes, negotiations, contractual provisions, city-owned assets, and ethical mandates.
• Assists in the development of procurement and asset management policies, procedures, and performance metrics to support the City’s Strategic Plan for the department.
• Establishes and maintains programs for solicitation, specification and scope of work development, contract administration and management, inspections, testing and acceptance in cooperation with the operating departments.
• Prepares and/or oversees the development of complex competitive solicitations (Invitation to Bid, Request for Proposals, Request for Statements of Qualifications, Invitation to Negotiate, etc.), and management of the process, including but not limited to Evaluation Committee Meetings, in accordance with federal, State and local laws, regulations, policies, procedures, and professional standards.
• Enforces necessary competitive procedures in accordance with City policies and procedures.
• Assists with the development of evaluation criteria and the review of specifications and scope/statement of work prepared by City departments to ensure they are comprehensive and allow for maximum competition.
• Prepares evaluation and/or score sheets for supplier responses to assist in determining the best value in accordance with City policies and procedures.
• Reviews aggregate City usage and researches/tracks market trends for assigned commodities and services to recommend appropriate City-wide competitive solicitations.
• Manages the supplier base, processes applications, interviews potential suppliers, monitors supplier performance, and investigates new sources of supply for assigned commodities and services. 
• Ensures all legal and insurance requirements, risks and inventory controls are maintained throughout the procurement process.
• Expedites purchase orders to ensure timely receipt.
• Assists in the coordination and resolution of supplier contract performance and billing issues.
• Maintains a log to monitor seasonal/annual deadlines for solicitations and contract renewals.
• Receives, reviews, prepares and/or processes purchase requisitions, change orders, price quotes, contracts, contract amendments, solicitation packages and tabulations, award letters, legal advertisements, memos, correspondence, etc. in accordance with City policies and procedures.
• Interacts and communicates with the Director of Procurement and Asset Management and City department employees regarding purchases or other procurement-related issues.
• Handles confidential materials related to the competitive solicitation process in accordance with all applicable policies, procedures, laws, rules, and regulations.
• Researches, recommends utilization, and prepares contract documents to procure commodities and services from other governmental contracts to obtain the best value to the City, where applicable.
• Provides and maintains Procurement Department reports, as assigned.
• Manages the inventory/property management process.
• Assesses city-owned assets to identify opportunities for cost savings and revenue generation.
• Represents the Director of Procurement and Asset Management at meetings as required.
• Serves as the Interim Director of Procurement and Asset Management when delegated by the Director of Procurement and Asset Management.

Additional Duties:

MINIMUM EDUCATION AND TRAINING

• A Bachelor’s Degree, in Business Administration, Public Administration, Procurement Management, or related field;
• Four (4) years of experience in purchasing/procurement. (Public sector experience is preferred); 

• Possession of a Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO) as recognized by the UPPCC, or a related certification is required of the position. However, candidates without current certification will still be considered, provided they meet the qualifications and obtain the required certification within 12 months of hire. Certification must be maintained throughout employment;

• Must possess a valid driver license with an acceptable driving record.

Knowledge, Skills and Abilities:

• Ability to get along with others and work effectively and courteously with the public and fellow workers.
• Must possess excellent customer service skills and be able to establish good customer relations.
• Ability to understand and interpret a variety of procurement regulations, laws, codes, policies, and procedures.
• Ability to prepare and/or process purchase orders.
• Ability to be held accountable for inventory/property management. 
• Ability to make recommendations that impact the budget.
• Ability to use small office equipment, including copy machines or multi-line telephone systems.
• Ability to use computers for data entry, Microsoft Word, Excel, and PowerPoint.
• Must be able to work independently and complete daily activities and tasks according to work schedule.
• Must be fluent in the English language. Spanish is a plus.
• The minimum requirements may be waived by the City Manager.

Physical Requirements:

The work is light work. The employee is frequently required to apply 10 pounds of force to lift, carry, push, pull or otherwise move objects. The employee is occasionally required to exert up to 20 pounds of force to move objects. In addition, positions in this classification typically require balancing, feeling, grasping, handling, perceiving sounds at normal speaking levels, discriminating among sounds, lifting, manual dexterity, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, expressing ideas by the spoken word, visual acuity to analyze data/work with color or depth perception/determine accuracy or observe facilities/operate motor vehicles or equipment, and walking.