GENERAL DESCRIPTION:

Professional work specializing in the Procurement of commodities and services for the city. Work involves strategic planning with assigned departments, development, issuance, and management of various procurements, review and creation of purchase orders, and other duties as assigned. This individual is the assigned P-card Administrator for the City and is responsible for the day-to-day operation of the program. Individual reports to the Procurement Director.

ESSENTIAL JOB FUNCTIONS:

• Administrator for the City-wide purchasing card program.
• Organization and management of the City-wide purchasing card program.
• Assists user department in the development of scopes of work, specifications, evaluation criteria, or other necessary information.
• Prepare solicitation documentation for publication to the supplier community.
• Handles relevant evaluation methods for all solicitations issued.
• Managing evaluation committee meetings, negotiations, and contract administration of successful requests for proposals and requests for qualifications.
• Performs contract administration in support of the user department.
• Helps mitigate disputes between City department and supplier.
• Assists Procurement Director with protests.
• Assisting with oversight and issuance of purchase orders and change orders when necessary.
• Participating in short- and long-term research of market trends for pending solicitations.
• Ensures compliance with relevant laws, regulations, and procurement policies. Adheres to NIGP’s Code of Ethics.
• Collaborates with internal and external stakeholders to ensure alignment with department’s goals and the City’s strategic plan.
• Managing all levels of risk inherent in active solicitations through contract completion.
• Promoting sustainable and ethical procurement practices, incorporating environmental and social impact in procurement decisions whenever possible.
• Other duties as assigned.

  Qualifications

  EDUCATION AND/OR EXPERIENCE: Associate’s degree or the equivalent of a minimum of two (2) years’ experience in governmental procurement and contracting. CERTIFICATION REQUIREMENTS: Ability to attain NIGP’s Public Procurement Associate Designation within one (1) year of hire. Ability to attain Certified Professional Public Buyer (CPPB) designation within three (3) years of hire. Ability to attain Certified Procurement Professional (NIGP-CPP) within four (4) years of hire.