Procurement Specialist I, II, or III

Salary Range Minimum:

$25.00

 

Salary Range Maximum:

$38.09

 

Closing Date:

06/02/2025

 

Job Details:

The City of Gainesville is looking to hire a Procurement Specialist! We will be accepting applications at all levels of experience.

*May create eligibility list
*May fill multiple roles
*May underfill

Procurement Specialist I

Non-Exempt: Hourly Range: $25.00 - $38.09

SUMMARY

This is routine work purchasing supplies, materials and equipment for General Government and/or GRU Procurement.

Positions allocated to this class report to a designated supervisor and work under general supervision. Work in this class is distinguished from other classes by its emphasis on purchasing.

NOTE:  There are three levels to the Procurement Specialist job family. The Procurement Specialist I can progress to the Procurement Specialist II within the first four years, and the Procurement Specialist II classification can progress to the within three years of appointment to Procurement Specialist III upon meeting certain milestones and other qualifications.

EXAMPLES OF WORK*

*This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position.  The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job.  Performance of lower-level duties may be required.

ESSENTIAL JOB FUNCTIONS

Prepares, reviews, and issues a variety of documents that are necessary to solicit bids, quotes, proposals, and requests for qualifications which the procurement division handles on behalf of General Government Departments/Divisions and/or GRU.

Conducts bid openings, tabulates responses, and assists with issuance of Notice of Award or Recommendations of Final Ranking.

Attends Pre-bid meetings and may walk/guide bidders through relevant buildings, locations, and others sites as needed.

Prepares and issues purchase orders for a range of commodities and services required by the City.

Prepares contract folders and assembles for filing all documents related to bid/proposal solicitations.

Audits all requisitions and Issues all purchase orders for a range of commodities and services required by the City.

Responsible for contract creation, contract amendments and contract management for goods and services for the City.

Maintain central repositories for all contracts, amendments and backup documentation.

Works closely with assigned departments to help formulate and adopt the best procurement approach which will enable each department to achieve the goas or end product that are desired form the procurement process.

Employs a variety of procurement-related software tools to research and obtain information on products and services required by the City.

Track and provide information to the relevant Department related to small, service-disabled veteran and minority businesses.  Provide training to the contractors as needed.

Audits purchase orders prepared by non-Procurement Division personnel for accuracy and compliance with the City’s adopted Procurement Policy and Procedures.

Attends work on a continuous and regular basis.

NON-ESSENTIAL JOB FUNCTIONS

Handles special tasks, duties, or projects of minimally complex nature, in addition to regular work assignment.

Performs other related duties as assigned.