Senior Purchasing Coordinator

This class either performs coordination, supervisory, and specialized work in the purchase of commodities and services or manages and monitors the contracting function for all County departments.

EXAMPLES OF DUTIES 

Supervises staff by prioritizing and assigning work, conducts performance evaluations, ensures staff is trained, ensures that staff follow the County’s policies and procedures, maintains a healthy and safe working environment, and makes hiring, termination, and disciplinary recommendations

Reviews and processes a wide variety of purchase orders and requisitions and/or change orders for products, services, and/or other related items, ensures requisitions are properly completed and authorized, classifies incoming requests, assigns numerical coding to requisitions, assigns account and fund codes to requisitions, converts requisitions to purchase orders, and/or performs other related activities

Develops, initiates, formulates, and analyzes highly technical and complex solicitations, specifications, and conditions for bids and proposals

Assists department staff in the preparation and management of solicitations

Evaluates bids and proposals; participates in related meetings; prepares and makes recommendations for bid and proposal awards

Coordinates the formal advertisement and solicitation of bids and proposals from qualified sources; negotiates contracts to achieve the best possible price for goods and services

Advises and contributes to the preparation of departmental reports, which may be related to costs, quality, quantity, standardization, value analysis, price trends, vendor management, expenditures, strategic procurement, and other related duties

Assists with budget preparation and administration; prepares cost estimates for budget recommendations; submits justifications for budget items; monitors and controls expenditures

Identifies needs and takes appropriate actions to independently resolve issues

Reads, understands, and interprets contractual terms and conditions; monitors vendor compliance with solicitation requirements, contract requirements, and/or purchase order specifications and standards; identifies and recommends appropriate modifications and/or amendments

May develop and facilitate procurement training programs for internal departments

Performs other duties as assigned

TYPICAL QUALIFICATIONS

Minimum Qualification Requirements:

Training and Experience:

Bachelor's Degree in Business Management, Marketing, or a related field and at least four years of procurement experience related to the development of various solicitation types and four years of experience negotiating agreement terms & conditions; or, a combination of education and experience equivalent to these requirements.

Licenses and Certifications:

Valid driver's license from state of residence

Preferred Qualifications:

Governmental procurement experience

Certification Certified Public Purchasing Buyer (CPPB) Certification or

Certified Public Purchasing Officer (CPPO) Certification