Cooperative Purchasing Program Coordinator

Position Overview:

Under the direction of the Cooperative Purchasing Program Director, the Cooperative Purchasing Program Coordinator coordinates the bid and administration of the cooperative purchasing contracts. The Cooperative Purchasing Program Coordinator performs administrative and operations duties and tasks specific to the position.

An important and essential job function is living the FSA's values – integrity, fairness, commitment, and accountability. Integrity is the foundation on which our team builds relationships and trust. Fairness to ourselves, each other, and those that we interact with is an essential element that preserves the FSA’s brand and promotes engagement at every level. When we commit to the mission and hold ourselves accountable, each member of the team shines and enhances our success as a team. We practice these values in our interactions with each other, sheriffs, sheriff’s office personnel, the members of our organization, and the citizens and visitors we serve.

Position Duties/Responsibilities:

• Develops and manages bid calendars and procurement activities in coordination with program leadership, ensuring timely and accurate submissions through the online bid system.
• Coordinates travel and logistics for committee members participating in meetings and bid evaluations.
• Maintains current knowledge of contract items, vendors, and contractual obligations to support accurate communication and ensure compliance with FSA terms.
• Serves as the primary point of contact for vendors, bidders, purchasers, and partner agencies; addresses inquiries and resolves issues, escalating as necessary to ensure timely resolution.
• Supports planning and execution of major program events, including the Executive Leadership and Fleet Exposition Conference.
• Fosters relationships through professional communication with bidders, vendors, manufacturers, and purchasers.
• Oversees and manages the general email (CPP) inbox.
• Maintains and updates program databases; prepares reports and analyzes data to support compliance tracking and informed decision-making.
• Identifies training needs and assists in developing and delivering vendor and purchaser training sessions.
• Reconciles vendor-submitted purchase orders and quarterly reports to verify data accuracy and ensure administrative fee payments comply with FSA contract terms and conditions.
• Identifies opportunities for process improvement within CPP operations.
• Assist with drafting Program communications for internal and external stakeholders.
• Conducts surveys to improve user experience and service.
• Coordinates updated to program content on the FSA website.
• Performs other duties as assigned.

Position Qualifications:

• Associate degree with a minimum of five years’ experience in accounting, purchasing, or related function; or Bachelor’s degree from an accredited college or university in business, accounting, or a related course of study with one year of experience.

Position Skills:

• Knowledge of Microsoft Office Suite, with intermediate skill in using Excel.
• Knowledge of procurement processes, statutes, and procedures.
• Knowledge of items on the FSA contracts.
• Familiarity with contract language and terminology.
• Familiarity with managing high file volumes.
• Ability to perform desktop publishing.
• Ability to perform value analysis and track price trends.
• Ability to prepare and analyze reports.
• Ability to organize, prioritize, and manage several tasks.
• Ability to conduct research and create presentations.
• Ability to guide and instruct others and manage projects.

Position Remuneration:

• Salary range starting at $60,800.
• Health, Vision, and Dental insurance coverage at no cost to the employee.
• 403b retirement plan with employer match options.
• College tuition reimbursement, skills and staff development available.

Employer Snapshot:

The mission of the Florida Sheriffs Association as a self-sustaining, charitable organization is to foster the effectiveness of the Office of Sheriff through leadership, education and training, innovative practices and legislative initiatives.

The day-to-day business of the Florida Sheriffs Association is directed by a strategic plan created and approved by the sheriffs of Florida. The plan contains five major goals:

• To provide effective and timely support, training and information exchanges for Florida’s sheriffs.
• To foster effective law enforcement, crime prevention, apprehension of criminals and protection of life and property of the citizens of Florida.
• To promote public awareness about developments in law enforcement, crime prevention and public safety.
• To protect Florida’s future by promoting public support of programs and services focused on youth of our State.
• To effectively manage resources of the Florida Sheriffs Association.

The Florida Sheriffs Association is a mission-driven organization where leadership, integrity, and service shape the future of our state. Join us in helping law enforcement make a meaningful impact on Florida’s communities.

Resumes and any supporting documents may be emailed to: [email protected].