PROCUREMENT SPECIALIST

This is advanced specialized procurement work in the purchase of commodities and services and technical or specialized items for the City.  The Procurement Specialist is responsible for purchasing specific commodities for use by City departments.

This position is classified as an exempt, full-time position with a 40 hour work-week.

• Assists departments in drafting bid specifications and bid invitations as required and appropriate.
• Prepares evaluation and/or score sheets for vendor responses to assist in determining the best bidder, and prepares and maintains lists of vendors for bidding purposes.
• Receives and reviews purchase requisitions; determines best method of procurement consistent with City policy.
• Assures all documentation is correct, up to date and appropriate.
• Expedites purchase orders to ensure timely receipt.
• Investigates complaints, delivery problems, and contract deviations.
• Maintains a bid log and contract calendar to monitor seasonal and annual deadlines, purchases, leases, and contract renewals.
• Receives, reviews, prepares and/or processes purchase requisitions and orders, price quotes, bid specifications, contracts, vendor applications, vendor lists, bids packages and tabulations, bid award letters, bid advertisements, memos, correspondence, etc.
• Interacts and communicates with the Procurement Manager and City department employees regarding purchases or other procurement related issues.
• Interviews with salesmen and vendors regarding bids, products, and services and enforces necessary competitive procedures in accordance with applicable procedural requirements.
• Researches and utilizes other governmental contracts to procure goods and services.
• Maintains fixed assets.

Additional Duties:

• Performs other related work as required.

• An Associates degree, or equivalent credits, in Business Administration, Public Administration, Purchasing Management or related field;
• Two (2) years of considerable experience in purchasing/procurement. (Public sector experience is preferred);
• Public Purchasing Buyer certification is a plus;
• Must possess a valid drivers license with an acceptable driving record. 

Knowledge, Skills and Abilities:

• Ability to get along with others and work effectively and courteously with the public and fellow workers.
• Must possess excellent customer service skills and be able to establish good customer relations.
• Ability to understand and interpret a variety of regulations, laws, codes, policies, and procedures regarding purchasing.
• Ability to prepare and/or process purchase orders.
• Ability to be held accountable for inventory/property management.
• Ability to make recommendations that impact the budget.
• Ability to use small office equipment, including copy machines or multi-line telephone systems.
• Ability to use computers for data entry.
• Ability to use computers for word processing and/or accounting purposes.
• Must be able to work independently and complete daily activities and tasks according to work schedule.
• Must be fluent in the English language. Spanish is a plus.
• The minimum requirements may be waived by the City Manager.

Physical Requirements:

• Ability to exert up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.