Procurement Strategist II (Contracts Section

Procurement Strategist II | Job Details tab | Career Pages

• Provides guidance and direction to County managers and Department Heads regarding all phases of the procurement process and related activities; researches and resolves complaints from users regarding procured products or services; serves as liaison between vendors and Division product/service users; works with finance personnel in researching and resolving financial and/or accounting questions which pertain to procurement activities.
• Conducts market and vendor research; interviews prospective bidders to update existing knowledge of marketing conditions and technical knowledge; investigates and develops new sources of supply to enhance competition; maintains lists of vendors, prices, resources, and suppliers.
• Leads assigned technical and clerical staff, including assigning duties, reviewing assignments, and coordinating work activities.
• Monitor performance of various contractors and consultants to ensure compliance and anticipate and plan for future appropriate actions; reviews, approves, or intervenes regarding the processing of vendor pay requests to confirm compliance against contract terms and conditions.
• Reviews, analyzes, creates, and maintains standard contract language, forms, and related documents; plans, initiates, and conducts strategic contract negotiations; drafts (or reviews) negotiates and processes contract modifications such as change orders, amendments, and supplemental agreements; prepares or reviews non-standard contracts for review and approval by County Attorney.
• Prepares, implements, and updates contract related procedures pertaining to all Board of County Commissioner divisions; interprets purchasing policies and procedures to contractors, consultants, and vendors.
• Monitors and quantifies contractor/vendor performance; handles contractor/vendor performance issues at the Division level through telephone calls, email, letters, and/or direct contact; directs complex contractor/vendor performance issues to the County Attorney’s Office.
• Researches, investigates, initiates, and coordinates the assertions and defenses of contract claims with end users, contractors, vendors, consultants, and legal counsel.
• Assists Divisions with resolution of contract disputes including answering questions and/or directly intervening on behalf of the division with the appropriate parties.
• Attends initial pre-construction meetings for construction projects; participates in acquisition planning activities for large projects and annual work schedules.
• Receives reviews and processes emergency purchase orders and emergency contract changes; prepares and maintains required documentation.
• Develops and delivers customer-oriented procurement-related training curriculum for County staff, vendors, and the public; copies and distributes production and training-related documents to division within the Board of County Commissioner.
• Act as a liaison with the Risk Management Division, Clerk of Court’s Finance Department, and the Office of the County Attorney.
• Establishes and maintains files and records of assigned contract activities; prepares correspondence and letters; and responds to routine vendor/contractor inquiries; prepares summaries and reports of purchasing/contract activities as requested; processes closeouts for each assigned contract once all terms and conditions are satisfied.