Procurement Strategist II (Sourcing Section)

• Receives, reviews, and analyzes procurement requests; discusses purchasing needs, objectives, and any special circumstances or requirements with requesting division(s); and determines most appropriate means of procurement which will ensure compliance with County and State procurement regulations, meet the users’ needs, and obtain the best value for the County.
• Reviews and authorizes/rejects purchase (including work order and change order) requisitions or assists with the review of purchase requisitions; ensures completeness and accuracy of purchase orders and that appropriate authorizations and supporting documents are included; analyzes and summarizes data and draws conclusions pertaining to various purchases and procurement strategies.
• Reviews and authorizes/rejects single source purchase requests; ensures that a diligent effort has been made to locate competitive sources and that the purchase is of best value to the County.
• Prepares solicitation packages for Requests for Proposals (RFPs), Invitations for Bids (ITB) and other formal solicitations; writes and/or assists Divisions with developing technical specifications and scopes for desired products and/or services; and meets with users and Division personnel to verify that specifications/scopes are consistent with end-user demands; ensures that all solicitations comply with applicable regulations, that they consider current market conditions; and that they will elicit competitive bids/proposals from a variety of vendors; prepares addenda to solicitations as necessary.
• Organizes and conducts pre-proposal and pre-bid conferences; and serves as point-of-contact with prospective vendors submitting proposals and bids; conducts public openings and preliminary reviews of proposals meetings; organizes selection committees and presides over committee meetings to evaluate bids/proposals and select a vendor; prepares award documents to notify vendors of successful bids; develops, negotiates, and administers contracts with selected vendors; and prepares contract-related documentation; ensures bid openings, proposal closings, evaluation/selection meetings and activities comply with applicable regulations.