Purchasing Coordinator

This class performs coordination and specialized work in the purchase of commodities and services and may manage and/or monitor the contracting function or other procurement programs for the County. 

EXAMPLES OF DUTIES:

Reviews and processes a wide variety of purchase orders and requisitions and/or change orders for products, services, and/or other related items, which includes: ensuring requisitions are properly completed and authorized; classifying incoming requests; assigning numerical coding to requisitions; assigning account and fund codes to requisitions; maintaining purchase orders; and/or performing other related activities

Develops, initiates, formulates, and analyzes solicitations, specifications, and conditions for bids and proposals

Evaluates bids and proposals and lead related meetings; prepares and makes recommendations for bid and proposal awards

Coordinates the formal advertisement and solicitation of bids and proposals from qualified sources

Negotiates contracts to achieve the best possible price for goods and services

Advises and contributes to the preparation of departmental reports, which may be related to costs, quality, quantity, standardization, value analysis, and price trends

Assists with budget preparation and administration; prepares cost estimates for budget recommendations; submits justifications for budget items; monitors and controls expenditures

Interprets contractual terms and conditions; monitors vendor compliance with contract and/or purchase order specifications and standards; identifies and recommends appropriate modifications and/or amendments

Assist in the develop and facilitation of procurement training programs for internal departments

Assists in the of the County's Vendor Recruitment efforts and minority outreach program

Performs other duties of a similar nature or level

TYPICAL QUALIFICATIONS:

Minimum Qualifications Requirements:

Training and Experience:

Bachelor's Degree in Business Management, Marketing or related field and two to three years of purchasing experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licenses and Certifications:

Certified Public Purchasing Buyer (CPPB) Certification is preferred

Knowledge, Skills, Abilities, and Other Characteristics (KSAOs):

Governmental procurement principles and practices

Product and service research methods

Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes

Contract administration and maintenance principles and practices

Governmental accounting practices and processes

Negotiation practices

Basic budgeting principles

Service and material sources and suppliers

Using a computer and related software applications

Processing requests for procurements

Conducting research

Monitoring and administering budgets

Preparing and maintaining a variety of records and reports

Obtaining and interpreting market prices and trends

Developing and analyzing complex solicitations, specifications, and conditions for bids and proposals

Conducting negotiations

Interpreting contractual terms and conditions

Coordinating and evaluating bid and proposal solicitations

Communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

SUPPLEMENTAL INFORMATION

County-wide Employee Responsibilities:

All Escambia County BCC employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Escambia County BCC's Employee Code of Ethics, gift, and conflict of interest policies.

All Escambia County BCC employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

Emergency Management Responsibilities:

During emergency conditions, the incumbent of this position will automatically be considered an emergency service worker. This employee is subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and is expected to perform emergency service duties as assigned.

Physical Requirements:

Positions in this class typically require fingering, grasping, talking, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.