Purchasing Coordinator

This class performs coordination and specialized work in the purchase of commodities and services and may manage and/or monitor the contracting function or other procurement programs for the County.  

EXAMPLES OF DUTIES:

Reviews and processes a wide variety of purchase orders and requisitions and/or change orders for products, services, and/or other related items, which includes: ensuring requisitions are properly completed and authorized; classifying incoming requests; assigning numerical coding to requisitions; assigning account and fund codes to requisitions; maintaining purchase orders; and/or performing other related activities

Develops, initiates, formulates, and analyzes solicitations, specifications, and conditions for bids and proposals

Evaluates bids and proposals and lead related meetings; prepares and makes recommendations for bid and proposal awards

Coordinates the formal advertisement and solicitation of bids and proposals from qualified sources

Negotiates contracts to achieve the best possible price for goods and services

Advises and contributes in the preparation of departmental reports, which may be related to costs, quality, quantity, standardization, value analysis, and price trends

Assists with budget preparation and administration; prepares cost estimates for budget recommendations; submits justifications for budget items; monitors and controls expenditures

Interprets contractual terms and conditions; monitors vendor compliance with contract and/or purchase order specifications and standards; identifies and recommends appropriate modifications and/or amendments

Assists in the develop and facilitation of procurement training programs for internal departments

Assists with the County's Vendor Recruitment efforts and minority outreach program

Performs other duties of a similar nature or level