Contract Administration Specialist

Assist the Contracts Manager in the development of contractual documents. Receives requisitions for contract purchases; analyzes and checks for specifications and adherence standards; writes invitations for bids and specifications, road construction and maintenance materials.

• Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; interprets plans and specifications; research plat books as needed; initiates any actions necessary to correct deviations or violations.
• Consults and provides input to Division management or other officials to review status of maintenance projects, review/resolve problems, receive advice/direction, and provide recommendations.
• Develops drawings, plans and specifications associated with proposed projects; defines maintenance needs; determines maintenance solutions; reviews plans for compliance with applicable laws, codes and standards.
• Reviews plans, designs and specifications pertaining to maintenance projects; develops maps associated with approved maintenance projects; makes recommendations concerning improvements, modifications and/or other aspects of maintenance projects.
• Prepares and administers contract budgets; submits justifications for budget requests; monitors expenditures to ensure compliance with approved budget.
• Participates in the bidding and contracting of services; prepares bid packages; conducts pre-bid and pre-construction meetings; makes recommendations to Boards regarding selection of vendors and awarding of contracts; compiles language for contracts and specifications packages.
• Administers and coordinates work performed by consultants, contractors, or other service providers; administers annual maintenance contracts; monitors work to ensure compliance with terms of contract.
• Prepares executive summaries for presentation to Board of County Commissioners, Planning Commission, or other officials.
• Provides technical advice, information, and assistance concerning maintenance project issues and other issues to contractors, consultants, County staff, public agencies, or others; responds to questions or complaints; assists in resolving maintenance contract issues or conflicts involving project participants; recommends and/or assists solutions to problems.
• Coordinate maintenance contracts with other Divisions, consultants, contractors, sub-contractors, utility companies, state agencies, outside agencies, or others as needed; coordinates with utility engineering staff to identify location of existing utilities.
• Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new construction methods, materials, trends, and advances in the profession; reads professional literature; attends workshops and training sessions as appropriate.
• Monitor inventory of division equipment and supplies; ensures availability of adequate materials to conduct projects and work activities.
• Maintains files/records of maintenance contracts, construction drawings, and other divisional records.
• Performs other related duties as required.