Purchasing Agent - Federal Grants

Reporting to the Assistant Finance Director – Purchasing, the Purchasing Agent – Federal Grants serves as the central hub for purchasing and procurement activities related to the Department of Energy Topic Area 2: Smart Grid Grants project grant award. The Procurement Specialist will oversee the purchasing and reporting activities for the City of Lake Worth Beach GRIP grant award. 
ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. This list is illustrative only and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform related work as required. 

• Ensures adherence to City policies, standards, procedures, and other relevant governmental regulations, including compliance with Federal Acquisition Regulation, 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.)  
• Processes purchase requisitions and issues Purchase Orders; verifies available funding via the approved budget, and utilizes procurement process in compliance with Federal, State and City procurement regulations. 
• Develops and researches specifications, reviews specifications for clarity, compliance with Grid Resilience Infrastructure Partners (GRIP) grant.
• Develops and processes invitation for bids, request for proposals, requests for qualifications, quotations and compliance checklists. Solicits, receives, and analyzes competitive bids, request for proposals, request for qualifications and quotations.
• Develops and drafts various contract documents, in conjunction with departments, management and the legal department, for the acquisition of goods and services and construction projects; 
• Conducts bid openings, pre-bids and other meetings in accordance with the Sunshine law;  Act as chairperson for procurement selection committees and assist Department in contract negotiations; 
• Track modifications, performance monitoring, and GRIP grant procurement requirements. Leads reporting for all procurement and purchasing activities as required by the GRIP Grant. Manage communication with procurement and grant officials on behalf of the City in regards to procurement activities. Maintain accurate procurement records, grant documentation, and ensure compliance with federal reporting requirements. Ensure all purchasing activities follow GRIP grant guidelines, including regulatory and technical compliance.
• Assists assigned departments with purchasing activities and performs purchasing activities as needed;  

QUALIFICATIONS:  Graduation from an accredited college or university with major course work in business administration, contract management, purchasing or related field and a minimum of five (5) years of experience in the procurement of materials, equipment, supplies, contract development and administration preferably in government organizations. A minimum of three (3) years of experience as a procurement professional working in Federal government or municipality with direct involvement in procurement handing federal government grants is required.  

CERTIFICATES, LICENSES, REGISTRATIONS:  Current State of Florida driver’s license. NIGP CPPB Certification or NIGP designation of Public Procurement Associate (or higher designation) is required or must be obtained within 12 months of employment.  

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