Purchasing Agent Senior
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REQUIREMENTS AND PREFERENCES
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***** This is an in-office position*****
The Broward County Board of County Commissioners is seeking qualified candidates for Purchasing Agent, Senior.
The Broward County Purchasing Division is responsible for procuring of goods, services, construction, and professional services for over 60 different agencies of the Board of County Commissioners. As a centralized purchasing agency, the Division is responsible for:
- Creating and issuing solicitations
- Vendor selection
- Negotiation
- Award
- Contract management
- Reporting
- Disposal of surplus property, and
- Logistic / resource management support for emergencies
The Broward County Purchasing Division has been nationally recognized, receiving the National Institute of Government Procurement’s Outstanding Agency Accreditation Award (OA4), and the National Procurement Institute’s Achievement of Excellence in Procurement Award.
Additionally, it has received the Florida Association of Public Procurement Officials, Inc. (FAPPO) Award of Excellence in Public Procurement.
The Senior Purchasing Agent (PA) provides a key role in the division, procuring the goods and services required to operate, maintain, and grow the County’s operations, for all who live, learn, work and play in Broward County.
Benefits of Broward County Employment
Broward County offers a comprehensive benefits package to eligible employees, including:
- Two (2) medical plans, including HDHP plan with employer funded HSA
- Spending Accounts
- Life Insurance
- Supplemental Insurance
- Florida Retirement System (FRS) retirement plan
- 457 (b) Deferred Compensation with employer match
Broward County provides 11 paid holidays each year, as well as vacation (Annual Leave) of two weeks per year for Full – Time employees. Additionally, this position includes up to 40 hours of Job Basis Leave.
General Description:
Reviews, analyzes, and makes recommendations on large scale procurements through the County's central purchasing system. Responsible to bind the County for the purchase of commodities and/or services up to an authorized threshold.
Works independently, under limited supervision, reporting major activities through periodic meetings.
Minimum Education and Experience Requirements:Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)
Requires four (4) years in a centralized purchasing operation including two (2) years in public sector purchasing and supervisory experience involving either projects or staff or closely related experience.
Preferences:
- Master's Degree in relevant field
- Certified Professional Public Buyer (CPPB)
- Certified Public Purchasing Officer (CPPO)
- Certified Procurement Professional (CPP)
- Certified Project Management Professional (PMP)
- 1 yr + Government Procurement Experience
- 1+ years of advanced experience using PeopleSoft modules: Strategic Sourcing, Purchasing, E-Procurement, Procurement Contract, E-Supplier and/or Supplier Contract
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SCOPE OF WORK
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Duties and Responsibilities
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Manages, prepares, and analyzes competitive sealed bids, competitive sealed proposals, requests for quotations and requests for statements of qualifications. Reviews and evaluates specifications, scope of services, or statements of work and provides guidance and direction to using agencies to ensure competitive and non-restrictive requirements.
Prepares solicitations for commodities, services and construction projects. Evaluates vendor responses for responsiveness, responsibility, and compliance with solicitation requirements. Performs solicitation award processes, including agenda reports.
Performs research on prospective sources, industry trends, economic trends, legislation, internal guidelines, regulatory requirements, and funding source (grant) requirements. Recommends revised or new procedures.
Prepares memoranda requesting special conditions for solicitations, makes recommendations for award/rejection of solicitations, or responses to vendor issues or protests.
Reviews and analyzes existing contracts prior to expiration to determine whether the contract should be renewed or re-solicited and prepares recommendations for renewals. Processes recommend contract renewals.
Reviews projects with agents (solicitations, awards, agendas, vendor issues, etc.); trains new and existing agents; reviews and approves documentation prepared by subordinates.
Reviews, analyzes and resolves complex purchasing issues. Determines the appropriate terms, conditions, pricing structure, specifications, and forms for procurements.
Responsible for conducting presentations, outreach events, or pre-bid/proposal conferences
Performs related work as assigned.
Competencies- Manages Complexity:
Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.
- Resourcefulness:
Secures and deploys resources effectively and efficiently. Identifies and obtains resources needed to accomplish objectives; identifies different ways to accomplish work when resources are limited. Makes progress across multiple priorities or responsibilities.
- Optimizes Work Processes:
Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. Pursues, explores, and develops ways to ensure own work is as effective as possible within all relevant processes. Shares an analysis of process problems with stakeholders; discusses how to resolve the issue.
- Ensures Accountability:
Holds self and others accountable to meet commitments. Tracks performance and strives to remain effective, learning from both successes and failures. Readily takes on challenges or difficult tasks and has reputation for delivering on commitments.
- Drives Results:
Consistently achieves results, even under tough circumstances. Regularly pushes self to achieve outstanding outcomes; consistently establishes bold goals for own performance; is passionate about excellent results and significant contributions. Shows great tenacity to complete goals/initiatives in a timely way.
- Communicates Effectively:
Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.
- Demonstrates Self-Awareness:
Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses. Seeks and reflects on feedback; actively integrates and applies key insights to enhance effectiveness. Clearly understands own impact on others and willingly makes adjustments when needed.
- Manages Complexity:
