Administrative Supervisor (Contracts Management)

At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals.

 This is a responsible supervisory and/or administrator position involving supervising section staff on contracts and procurements or coordinating an administrative function depending on the assigned area. Advises and trains staff as well as assigning and reviewing work for accuracy and completeness.

Work is performed with considerable independence under the general supervision of the Division Manager or Assistant Manager as assigned.

Representative Duties/Assignments:Duties may vary based on area of assignment. The following are representative duties, it is not the intent to capture all duties performed by this classification.

Convention Center

Contract Management

• Serves as Contract Administrator for service partner contracts such as food service vendor, business center, audio/visual, and other operational or revenue-generating contracts.
• Serves as Center's liaison with County Purchasing on contract issues, contract development, solicitation processes, and compliance matters.
• Works with Center staff on revenue, expense service and key supply/equipment contracts.
• Advises and reviews staff development of Scopes of Work/Specifications for services, key supplies/equipment contracts. Recommends best method of contracting for a given service.
• Negotiates terms and conditions on complex service long-term contracts having a direct impact on revenue, expenditures, and operations.
• Facilitates the development and maintenance of the contract and procurement Standard Operating Procedures.
• Provides support and guidance to Center staff to address vendor/contractor performance issues and to resolve procurement related issues including contract provisions interpretation and clarification.
• Assists with annual budget process including preparing estimates of term contract expenditures.
• Meets the Center of Hospitality (CoH) standards.
• Performs other related duties as assigned.

Minimum Qualifications

Bachelor's degree from an accredited institution in Business, Marketing or closely related field.

Five (5) years of experience in lease/contract administration, convention/hotel sales, legal, convention/hospitality industry or other closely related experience.

In lieu of the degree requirements additional relevant experience may be substituted on a year for year basis.