Procurement Coordinator - I, II, or Senior

Join Toho Water Authority as a Procurement Coordinator and help shape the future of public procurement! We’re excited to announce one opportunity for a Procurement Coordinator, which may be filled at the I, II, or Senior level depending on the selected candidate’s experience and qualifications. In this role, you’ll support a diverse range of impactful projects in Engineering, Construction, Environmental, Compliance, and Safety. The ideal candidate will bring years of Florida Government Procurement experience, along with specialized knowledge in these key areas. Become part of a collaborative team that values innovation, transparency, and excellence in service to our community.

Procurement Coordinator I
The Procurement Coordinator I supports the success of all Toho stakeholders and is responsible for ensuring the efficient execution of procurement strategies while facilitating cost-effective, timely, and high-quality work to procure a variety of goods and services. Procurements may include analyzing quotes, sole source, piggybacks, and invitations for bids from inception to award.  This role requires exceptional organizational and communication skills, collaborative teamwork skills, and a working knowledge and understanding of public procurement processes and industry best practices. Under direct supervision of a Senior Coordinator or Procurement Supervisor, the Procurement Coordinator I functions at entry-mid level to perform detailed work in the preparation, research, writing, evaluating and administration of bids and contracts. Work involves communication with vendors and departmental officials on purchasing problems and shipping, receiving, and invoicing problems and processes; and may include supporting p-card administration and oversight.   Procurement Coordinators may manage multiple projects and deadlines simultaneously.

Procurement Coordinator II
The Procurement Coordinator II supports the success of all Toho Water Authority stakeholders and is responsible for ensuring the efficient execution of procurement strategies while facilitating cost-effective, timely, and high-quality work to procure a variety of goods and services. This role requires exceptional organizational and communication skills, collaborative teamwork skills, and a working knowledge and understanding of public procurement processes and industry best practices. Under direct supervision of a Senior Coordinator or Procurement Supervisor, the Procurement Coordinator II functions at journey professional level to perform complex procurement services, analysis, and implement process improvement solutions. The role supports Toho Water Authority staff with procuring a wide variety of commodities and services using various solicitation methods including ITN/RFP/RFQu and alternate delivery methods of construction such as Construction Manager at Risk (CMAR) or other strategies. The work involves leading all phases of the procurement process, from bid preparation through granting of the award for procurement and contract management including extensions, amendments and facilitating vendor performance issues. The Procurement Coordinator II will also contribute to the team by sharing knowledge and implementing continuous improvement strategies and processes with peers. Work is performed according to Toho Water Authority procurement guidelines, State of Florida laws, and any applicable federal laws and regulations to include requirements of grant agreements.
Senior Procurement Coordinator 
The Senior Procurement Coordinator is a seasoned and highly skilled procurement professional relied upon as subject matter expert. The Senior Coordinator may function as an individual contributor or as a lead for a team of procurement coordinators, making assignments, providing guidance and ensuring the efficient execution of procurement strategies, and driving optimal cost savings while maintaining high-quality standards.  This role requires analytical abilities, collaborative skills, and a deep understanding of procurement processes and industry best practices. The Senior Procurement Coordinator performs complex procurements, advice and guidance, delivery, and process improvement solutions to support Toho Water Authority. This is accomplished by developing and overseeing solicitation packages, contracts planning, analyzing proposals and determining contract strategies, evaluating bid and proposals for technical compliance, developing and monitoring project management timelines, and coordinating contract specifications.  This position is responsible for handling the more complex procurements, problem solving and mediating of challenging or unexpected problems involving multiple stakeholders and departments. Senior Coordinators may be assigned to lead and/or represent Procurement as subject matter experts in cross functional continuous improvement project teams. The Senior Procurement Coordinator may be assigned day-to-day oversight of entry and mid-level coordinators to gain leadership and supervisory experience.